The name of the Circle is “The Ulster History Circle” (hereinafter called “the Circle”).
The aims of the Circle are
- to erect commemorative plaques in public places in honour of men and women who have made significant contributions to the advancement of ideas and particularly in such fields as the arts and sciences, industry, religion or sport;
- to expand public knowledge of oft-neglected aspects of our history and to increase, through visible and permanent plaques, public awareness of cultural and historical strengths; and
- to co-operate with other historical and architectural groups with a view to promoting interest in the study of our history.
The Circle is non-political and non-sectarian. Membership shall be open to all who subscribe to its aims, are admitted to membership by the Circle, and who pay the membership fee.
- The Circle will meet at least eight times a year.
- Notification of meetings of the Circle, specifying the business to be transacted, shall be transmitted by post, or email, to all members seven clear days before the said meeting.
- All meetings of the Circle shall be called by the Secretary or Chairman or by such other of its members as the Circle may decide.
- The meeting in May will be deemed the Annual Meeting. The business of the Annual Meeting shall include presentation of the minutes of the previous annual meeting, reception of the report for the previous year and the audited accounts of the Circle; agreeing the annual subscription; election of Officers and the appointment of the honorary auditor.
- In the absence of the chairman, the Annual meeting shall be chaired by such other member as may be temporarily elected by those present.
- At any meeting each member shall have one vote, except that in the event of a tie, the chairman of the meeting shall have a casting vote.
- The quorum for any meeting shall be five.
- In any matter of the interpretation of the constitution the decision of the Chairman shall be final.
- If any member fails to attend three consecutive meetings without apology, or alternatively at least six meetings in a twelve-month period, it will be open to the Circle, entirely at its discretion, to terminate that individual’s membership without further explanation.
The Officers of the Circle shall be the Chairman, Secretary and Treasurer. With the exception of the Chairman, one person may undertake both of the other Offices.
- The Treasurer shall keep a full record of the income and expenditure, and the assets of the Circle. The accounts of the Circle shall be audited annually and presented to the members at the Annual Meeting.
- If upon the winding up or dissolution of the Circle there remains, after the satisfaction of all its debts and liabilities, including the repayment of any unspent grants or donations given for the erection of specific plaques or other Circle activities, any property or assets whatsoever, the same shall not be paid to or distributed among the members of the Circle, but shall be given to or transferred to some other charitable institution or institutions having objects similar to the objects of the Circle, and which similarly prohibits the distribution of its or their income or property among its or their members, such institution or institutions to be determined by the Circle members within three months of the resolution passed initiating the winding-up, failing which, and if and so far as effect cannot be given to such provision, then to such other charitable objects as the Circle shall decide.
7. Amendments to the Constitution:
- Amendments to the constitution may only be made at an Annual Meeting, provided that notice of motion to propose any such amendment has been given in writing to the Secretary at least fourteen days before the date of the meeting.
- No amendment shall be made to the constitution of the Circle unless approved by two-thirds of the members present and entitled to vote.